'Frequently Asked Questions'

I am thinking of employing someone for the first time.

What is the minimum number of staff you are prepared to process?

Many of our clients have only one!

How do I tell you what the staff have earned?

You will be sent a pre-printed time-sheet to complete.

This lists each member of staff, plus some blank spaces for newcomers.

All you have to do is list the gross payments.

Click to see example of completed Time-Sheet.. The Example shows a completed timesheet for hourly paid staff. Similar ones are available for those receiving wages or salaries. We are happy to design time sheets for your particular needs.

How do I keep track of what is going on?

You will receive the three documents shown below as a minimum.

Click to see example of Payment Summary sheets..

They describe in fine detail how the gross pay to net pay was calculated, including tax, national insurance contributions, sick pay, maternity pay and tax credits.

All deductions are listed, such as student loan repayments and attachments of earnings.

A list of year-to-date figures is provided which may be useful when answering staff queries.

 (Additional information, such as departmental and cost-centre breakdowns, is also available on request.)

How will I know what to pay the staff?

You will automatically be provided with a list showing the net pay due to each member of staff.

The illustration below shows two examples.

Click to see example of Cash Analysis / BACS pay sheets.

Most staff will be paid in cash, or by cheque, or have the money paid straight into their bank accounts using the BACS system.

Cash wages are straightforward since Paysimple will supply you with a cash analysis which shows how much of each denomination will be required for each pay packet, and how much to order in total from the bank.

For those paid by cheque or BACS, a list will automatically be provided showing the net pay required for each person.  For a small extra fee Paysimple can process the BACS payments with the bank on your behalf.

Do you supply the payslips?

Yes. Pay Advice Notes are provided automatically. You have a choice of sealed payslips for those whose money will be paid directly into their bank accounts, or unsealed envelopes ready for you to insert cash or cheques.

Click to see example of PaySlips (Sealed Type)..

Above is an example of sealed payslips, for those whose net pay will be paid directly into their bank accounts. 

Click to see example of unsealed envelopes ready for cash or cheques.

What do I do with the tax and national insurance contributions?

You send the tax and national insurance contributions to the Collector of Taxes.

For this you will need a P30 voucher.

Click to see example of a P30 Voucher..

The Inland Revenue supplies a book of P30 vouchers when you register as an employer.

A pre-printed voucher is used each time you send the tax and national insurance contributions to the state. 

We can complete this voucher ready for your signature and cheque.

What do I do about tax credits or attachments of earnings?

Simply send the documentation to us and we will process them for you.

I don’t know how to calculate sick pay and maternity pay!

Leave it to us. The Paysimple manual will tell you what we need to know.

 What do I do when I take on someone new?

The manual tells you what to do when a new member of staff joins your firm. Just complete a simple form and send it to us with their P45.

What do I do when someone leaves?

There is another form to fill in when someone leaves. We will include their P45 with the payroll pack..

 Can you deal with pension contributions?

Of course. We will contact the pension company on your behalf so that the correct national insurance categories and deductions are used.

What about all that end-of-year documentation?

 We can process all the P14s, P60s and P35s etc. on your behalf.

Click to see examples of end of year documentation..

Does that include the documentation for Class 1A National Insurance Contributions?

These are additional documents required by the Inland Revenue when staff receive benefits such as company cars or medical insurance. We will be happy to produce these for you.

I am having my accounts prepared by someone else..

Does having the payroll prepared by you make things awkward?

Not at all. All our clients have their accounts prepared by someone else! We take pride in our excellent relations with external accountants.

How do I pay you?

We will invoice you monthly. You can pay by cheque or direct debit.

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